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Executive
Virtual Assistant

Company Overview

CEO/Founder and successful entrepreneur Jeanette Woods is a Creative Art Director and Visual Innovator. She is the founder of two amazing companies: Fuerte and Fearless, a streetwear brand celebrating the Latinx heritage, and Sketch & Form, an eCommerce website design firm. Jeanette has a unique combination of conceptual, technical, and management skills. She is a solutions-based strategist, creative thought leader, and expressive and unapologetic Latina. She has extensive experience in website design and holds multiple degrees in Design. Jeanette believes in lifting up others to their highest potential and it shows in everything she does. She doesn’t just talk the talk; she walks the walks. Her businesses are growing and now is your chance to be part of her amazing journey!

Position OverviewPosition Overview

Position Overview

Jeanette is currently seeking an Executive Assistant to add to the team. The ideal person loves working on the day-to-day operations of a business to help meet the Executive’s goals and contribute to the overall success of multiple businesses. The ideal candidate is someone who is responsible, reliable and willing to jump in where needed for a busy entrepreneur, who owns multiple businesses.

 

This is an independent contractor, remote opportunity. You’ll be required to work 5-10 hours per week with the capacity to add more time as the business grows. The budget for this position is up to $18 per hour for someone with prior experience in a similar role. 

Administrative Responsibilities

  • Manage multiple Google calendars.

  • Scheduling and confirming appointments and meetings.

  • Onboard podcast guests (outreach, schedule, follow up).

  • Take/organize notes during meetings, help make sure they get turned into actionable steps in our project management system.

  • Create Standard Operating Procedures for company processes.

  • Light monthly bookkeeping.

  • Project/task management possibly using ClickUp.

  • Respond to emails/inquiries.

  • Respond to Customer Service inquiries on Shopify.

  • Attend weekly team call to review focus for the week, outstanding items and discuss any bottlenecks that exist.

Marketing Responsibilities

  • Assist in developing and maintaining the Social Media Calendar.

  • Repurpose content as needed.

  • Create graphics using existing templates and load them into necessary platforms.

  • Track basic business analytics.

  • Format and schedule email marketing newsletters and launch sequence emails.

As businesses grow and change, responsibilities are subject to vary.

Skills & Abilities

  • Values diversity and inclusion.

  • Excellent verbal and written communication skills.

  • Excellent organizational skills and attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

  • Enjoys learning new skills + systems and has the willingness to learn and grow within a high-performing business.

  • Highly efficient, technically savvy, and willing to learn new programs and figure things out independently.

  • Quickly understands and gets comfortable with the businesses.

  • Takes ownership and pride in their work.

  • Experience working in an entrepreneurial environment is preferred.

Requirements

  • Experience using (or ability to learn quickly) Google Suite, Planoly & Click-up.

  • Access to a computer and reliable internet connection.

  • Distraction-free work environment.

  • Available for team meetings 1-2x week around 3:00 PM CST.

  • Must reply to emails within 24 business hours.

  • At least two years of experience in an administrative role.

  • Spanish speaking is a plus but NOT required.

  • Prior Shopify, ClickUp & Podcast Coordination experience is a plus but not required.

You are NOT the right fit if:

  • If you’re not very responsive and usually take more than 24 hours to respond (excluding weekends, holidays, and planned vacations).

  • Unable to manage your time.

  • Unable to work independently and need to be micromanaged.

  • Do not like to be 100% behind the scenes of a business.

  • Have too many clients on your roster to fully support this client.

If you believe you’re a good fit for this position we would love to get to know you. Follow the directions below to submit your application by May 11, 2022.

1. Send an email to jessica@jmarinconsult.com

2. Subject line must read: Jeanette's VA - Your full name

3. Include your hourly rate + portfolio/website/resume

4. Briefly explain why you're a good fit for this position (be specific)

5. A short 1-2 minute video introducing us to you 

We are looking for someone detailed oriented so please follow these steps exactly if you want to be considered for this position. 

J Marin Consultancy’s Role: Our team works with the hiring company as their recruiting agency. We are responsible for finding the perfect fit so that our clients can build their team with the right people.

 

We work as the Online Business Manager (OBM) for entrepreneurs who want their sanity back by managing their business processes, projects and team. Together we work to create sustainable long-term solutions to scale their business.